BoD Meeting |
Date: 05/02/2007 |
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Time: 7:35 PM – 9:53 PM |
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Place: Lindsey Sturkie Residence |
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| Meeting called by: BoD | Type of meeting: Normal Scheduled Meeting | ||
| Facilitator: Lindsey Sturkie | Note taker: Patrick Hedge path | ||
| Timekeeper: Patrick Hedgepath | Attendees: Patrick Hedgepath, Chad Keller, Lindsey Sturkie (Randall Mungo - Jane Sufka) | ||
Minutes |
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| Agenda item: | Meeting called to order |
| Presenter: | Lindsey Sturkie |
| Discussion: | |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | |
| Action items: | |
| Person responsible: | Lindsey Sturkie |
| Deadline: | |
| Agenda item: | Randall Mungo BoD position Interview |
| Presenter: | Patrick Hedgepath |
| Discussion: | The board of directors interviewed Randall Mungo for the vacant position on the BoD. Lindsey explained to Randall about his responsibilities as a board member. The BoD asked some questions of Randall and allowed him to respond. |
| Motion made by: | Patrick Hedgepath to accept Randall Mungo as a replacement for Steve Acuff on the board. |
| Motion second by: | Chad Keller |
| Conclusions: | 3 yes 0 no |
| Action items: | |
| Person responsible: | None |
| Deadline: | Now |
| Agenda item: | Jane Sufka treasurer position interview |
| Presenter: | Patrick Hedgepath |
| Discussion: | The board of directors interviewed Jane for the vacant treasurer position on the BoD. Lindsey explained to Jane about her responsibilities as the treasurer. The BoD asked some questions of Jane and allowed her to respond. Jane also had questions for the BoD about the current book keeping programs being used. Jane also had questions about the signing of checks and if they used two signatures or not. She wanted to make sure two people were signing the checks. |
| Motion made by: | Patrick Hedgepath to accept Jane Sufka as a replacement for Brian Paulen on the board. |
| Motion second by: | Chad Keller |
| Conclusions: | 4 yes 0 no |
| Action items: | |
| Person responsible: | None |
| Deadline: | Now |
| Agenda item: | IRS questions for Tina Turnage |
| Presenter: | Lindsey Sturkie |
| Discussion: | Notice was received from the IRS about the extension that was filed for the 2006 taxes. Tina said she needed to get the financial's out of Microsoft Money from the BoD in order to file the taxes. Tina said 2005 taxes were filed and she had a copy of those. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | Lindsey will meet with Tina and get here the information that she needs to complete the taxes for 2006. |
| Action items: | |
| Person responsible: | Lindsey / Tina |
| Deadline: | within 2 weeks |
| Agenda item: | Vacant lot committee |
| Presenter: | Lindsey Sturkie |
| Discussion: | Lindsey asked Tina how the last discussion went for the vacant lot in their last meeting. Tina presented the options the committee had come up with. Jane mentioned that the committee had tried to come up with a 3 stage plan to build on the vacant lot. She mentioned it was hard to make those decisions without having a budget provided by the board. Tina provided examples from a few companies. Tina asked about property insurance and Lindsey said we would have to call them once we had a plan in place to get any possible changes. |
| Motion made by: | Randall Mungo - get a firm price on a fence for the one side, one of the free standing playground sets, and playground mulch to go around the playground set. |
| Motion second by: | Patrick Hedgepath |
| Conclusions: | 5 yes 0 no |
| Action items: | |
| Person responsible: | Several |
| Deadline: | Next meeting |
| Agenda item: | Caught up new BoD members |
| Presenter: | Lindsey Sturkie |
| Discussion: | Lindsey briefly caught up the two new board members on several ongoing issues in the neighborhood with some lots. Patrick mentioned he would get them a copy of all the minutes from recent meetings. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | None |
| Action items: | |
| Person responsible: | None |
| Deadline: | None |
| Agenda item: | Landscape Lighting |
| Presenter: | Patrick Hedgepath |
| Discussion: | The different proposals were presented to the board by Patrick. The first proposal was for $1550 from Sundown Landscape Lighting Systems. The second proposal was for $2490 from NightLites. The 3rd company did not get a proposal in. |
| Motion made by: | Lindsey Sturkie - contact the NightLites rep and tell him to get started. Contact an electrician to install an outlet on the side with the sign. |
| Motion second by: | Patrick Hedgepath |
| Conclusions: | 5 yes 0 no |
| Action items: | |
| Person responsible: | Patrick / Jane |
| Deadline: | Next meeting |
| Agenda item: | Entrance sign |
| Presenter: | Patrick Hedgepath |
| Discussion: | Lindsey had a chance to go by and look at a sign as well as Patrick looked at one in a different neighborhood. They both agreed they were not of the quality we wanted. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | Patrick will contact the sign company with new suggestions. |
| Action items: | |
| Person responsible: | Patrick Hedgepath |
| Deadline: | Next meeting |
| Agenda item: | Complaint letters for lots #142 and #125 |
| Presenter: | Lindsey Sturkie |
| Discussion: | Complaint about lot #142 dog jumping the fence when people pass by. Complaint about lot #125 about dogs being off a leash and using the restroom on other lots. |
| Motion made by: | Chad Keller send violation letters to both lots |
| Motion second by: | Patrick Hedgepath |
| Conclusions: | 5 yes 0 no |
| Action items: | |
| Person responsible: | Chad Keller |
| Deadline: | 1 week |
| Agenda item: | Follow up on letters sent to lot #137 |
| Presenter: | Chad Keller |
| Discussion: | Chad presented the response letter from the homeowner along with photos of the lien-to. Application letters we sent in by the home owner. |
| Motion made by: | Chad Keller - approve both structures |
| Motion second by: | Randall Mungo |
| Conclusions: | 5 yes 0 no |
| Action items: | |
| Person responsible: | Chad Keller |
| Deadline: | 1 week |
| Agenda item: | Adjourn Meeting |
| Presenter: | Lindsey Sturkie |
| Discussion: | Meeting adjourn |
| Motion made by: | Patrick Hedgepath - Adjourn the meeting |
| Motion second by: | Chad Keller |
| Conclusions: | 5 yes 0 no |
| Action items: | |
| Person responsible: | |
| Deadline: | |